Enterprise Vault™ Reporting

Last Published:
Product(s): Enterprise Vault (12.5)
  1. About this guide
    1.  
      Introducing this guide
    2. Where to get more information about Enterprise Vault
      1.  
        Enterprise Vault training modules
  2. Introducing Enterprise Vault Reporting
    1.  
      About Enterprise Vault Reporting
    2.  
      About Enterprise Vault Reporting's reports
    3.  
      How Enterprise Vault Reporting works
    4. How FSA Reporting works
      1.  
        About the FSA Reporting proxy servers for non-Windows file servers
      2.  
        FSA Reporting proxy server requirements
      3. About the FSA Reporting databases
        1.  
          About maintaining the FSA Reporting databases
        2.  
          About the FSA Reporting user account
  3. Overview of implementing Enterprise Vault Reporting
    1.  
      Implementing Enterprise Vault Reporting
  4. Installing Enterprise Vault Reporting
    1.  
      Where and when to install Enterprise Vault Reporting
    2.  
      Prerequisites for Enterprise Vault Reporting
    3.  
      Enterprise Vault reports that require monitoring or auditing to be enabled
    4.  
      Preparing for the installation of Enterprise Vault Reporting
    5.  
      Installing the Enterprise Vault Reporting component
  5. Configuring Enterprise Vault Reporting
    1.  
      About configuring Enterprise Vault Reporting
    2.  
      Configuring Enterprise Vault Reporting
    3.  
      Checking that the configuration of Enterprise Vault Reporting was successful
    4.  
      Enabling the synchronization of Enterprise Vault RBA role membership
    5.  
      Reconfiguring the data access settings for Enterprise Vault Reporting
  6. Configuring FSA Reporting
    1.  
      Configuring FSA Reporting
    2. Preparing for an FSA Reporting proxy server
      1.  
        Preparing a Celerra/VNX device to work with an FSA Reporting proxy server
    3.  
      Adding a file server as an archiving target with FSA Reporting data collection enabled
    4.  
      Enabling FSA Reporting data collection for an existing target file server
    5.  
      Enabling or disabling FSA Reporting data collection for a file server target volume
    6.  
      Setting the defaults for FSA Reporting data collection
    7.  
      Setting the storage location for FSA Reporting's temporary files
    8.  
      Verifying the placeholders on Dell EMC Celerra/VNX devices
    9.  
      Including NetApp filer snapshot folders in FSA Reporting scans
    10.  
      Checking that the configuration of FSA Reporting was successful
  7. Accessing the reports
    1.  
      About accessing Enterprise Vault Reporting's reports
    2. Administrator roles that provide access to Enterprise Vault Reporting's reports
      1.  
        Administrator roles that provide access to Enterprise Vault Reporting's operation reports
      2.  
        Administrator roles that provide access to FSA Reporting's reports
    3. Accessing Enterprise Vault Reporting's reports from SQL Server Reporting Services Report Manager
      1.  
        About exporting Enterprise Vault Reporting reports from SQL Server Reporting Services Report Manager
      2.  
        About scheduling Enterprise Vault Reporting reports in SQL Server Reporting Services Report Manager
    4.  
      Accessing Enterprise Vault Reporting's reports from the Administration Console
  8. Managing FSA Reporting
    1.  
      Managing FSA Reporting
    2.  
      Viewing the status of FSA Reporting
    3.  
      Running an unscheduled FSA Reporting scan on a file server
    4.  
      Stopping FSA Reporting scans
    5.  
      Disabling all FSA Reporting data collection
    6.  
      Changing the default FSA Reporting data collection schedule
    7.  
      Changing a file server's FSA Reporting database
    8. Maintaining the FSA Reporting databases
      1.  
        Trimming the FSA Reporting database history tables
      2.  
        Determining whether an FSA Reporting database is in purging job maintenance mode
      3.  
        Changing the schedule for an FSA Reporting database purging job
      4.  
        Running the FSA Reporting database purging job manually
    9.  
      Changing the FSA Reporting proxy server for a non-Windows file server
    10.  
      Modifying the FSA Reporting data collection parameters
    11.  
      Obtaining data for a specific file type in the FSA Reporting reports
    12.  
      Upgrading the FSA Agent
  9. Troubleshooting Enterprise Vault Reporting
    1.  
      About troubleshooting Enterprise Vault Reporting
  10. Appendix A. Report overviews
    1. The Enterprise Vault Reporting operation reports
      1.  
        Archive Quota Usage report
      2.  
        Archived Items Access report
      3. Archived Items Access Trends report
        1.  
          Sample output from the Archived Items Access Trends report
      4.  
        Content Provider Ingest History report
      5.  
        Content Providers Licensing and Usage Summary report
      6.  
        Domino Mailbox Archiving Status report
      7.  
        Domino Server Journal Mailbox Archiving Health report
      8.  
        Domino Server Journal Mailbox Archiving Trends report
      9.  
        Enterprise Vault Server 24-hour Health Status report
      10.  
        Enterprise Vault Server Seven Day Health Status report
      11.  
        Exchange Mailbox Archiving Status report
      12.  
        Exchange Server Journal Mailbox Archiving Health report
      13.  
        Exchange Server Journal Mailbox Archiving Trends report
      14.  
        IMAP usage report
      15.  
        Items Archival Rate report
      16.  
        Move Archive report
      17.  
        Single Instance Storage Reduction by File Type report
      18.  
        Single Instance Storage Reduction per Vault Store Group report
      19.  
        Single Instance Storage Reduction Summary report
      20.  
        SMTP Provisioning report
      21.  
        Vault Store Savesets report
      22.  
        Vault Store Usage by Archive report
      23.  
        Vault Store Usage by Billing Account report
      24.  
        Vault Store Usage Summary report
    2. The FSA Reporting data analysis reports
      1.  
        Archive Points Space Usage Summary report
      2.  
        Drive Space Usage on a Server report
      3.  
        Drive Space Usage Summary report
      4.  
        Duplicate Files on a Server report
      5.  
        Duplicate Files Summary report
      6.  
        File Group Space Usage on a Server report
      7.  
        File Group Space Usage Summary report
      8.  
        Inactive Files on a Server by File Group report
      9.  
        Inactive Files on a Server by User report
      10.  
        Inactive Files Summary report
      11.  
        Storage Summary report
      12.  
        Storage Trends report
      13.  
        File Space Usage on an Archive Point report
      14.  
        Largest Files Per Volume report
      15.  
        Largest Files of a Specified File Type Per Volume report
      16.  
        Top Duplicate Files Per Volume report

Viewing the status of FSA Reporting

You can view the status of FSA Reporting for all of your target file servers, or for the individual volumes of a target file server.

To view the status of FSA Reporting for the target file servers

  1. In the Administration Console, expand the Enterprise Vault site until the Targets container is visible.
  2. Expand the Targets container.
  3. Click the File Servers container.

    The main pane of the Administration Console lists the target file servers and provides the following information for each file server:

    File Server

    The UNC path for the file server.

    Reporting

    Whether FSA Reporting is enabled for the file server. The value is one of the following:

    • On. FSA Reporting is enabled.

    • Off. FSA Reporting is not enabled.

    • Unknown. Enterprise Vault cannot determine whether FSA Reporting is enabled for the file server.

    You can enable or disable FSA Reporting for a file server from the file server's Properties tab.

    Reporting Scan Start Time

    The start time of the most recent FSA Reporting scan.

    Reporting Scan End Time

    The end time of the most recent successful FSA Reporting scan.

    No time is shown if a scan is currently in progress.

    Note that the end times of failed scans are not shown.

    Reporting Scan Status

    The FSA Reporting scan status for the file server. The status is one of the following:

    • Reporting enabled. FSA Reporting is enabled on the file server. No scan status is currently recorded.

    • Started. An FSA Reporting scan of the file server has started.

    • Stopped. An administrator stopped the FSA Reporting scan manually.

    • Completed. An FSA Reporting scan of the file server has completed successfully.

    • Completed with errors. A scan of one or more of the file server's volumes failed.

      See “To view the status of FSA Reporting for a file server's volumes”.

    • Not enabled. FSA Reporting is not enabled for the file server.

    • Cannot obtain status. FSA Reporting cannot obtain the scan status of the file server.

To view the status of FSA Reporting for a file server's volumes

  1. In the Administration Console, expand the Enterprise Vault site until the Targets container is visible.
  2. Expand the Targets container.
  3. Expand the File Servers container to show the target file servers.
  4. Click the file server for which you want to view the volume status information.

    The main pane of the Administration Console lists the file server's target volumes, and provides the following information for each volume:

    Volume

    The name of the volume.

    Policy Name

    The archiving policy that Enterprise Vault applies when you archive from the volume.

    Vault Store

    The vault store where Enterprise Vault stores the files that are archived from the volume.

    Task

    The File System Archiving task that processes this volume.

    Archiving

    The status of archiving for the volume. The status is On or Off.

    Reporting

    Whether FSA Reporting is enabled or disabled for the volume. The value is one of the following:

    • On. FSA Reporting is enabled for the volume.

    • Off. FSA Reporting is not enabled for the volume.

    • Unknown. Enterprise Vault cannot determine whether FSA Reporting is enabled or disabled for the volume.

    You can enable or disable FSA Reporting for a volume from the volume's Properties tab.

    See Enabling or disabling FSA Reporting data collection for a file server target volume.

    Reporting Scan Status

    The FSA Reporting scan status for the volume. The scan status is one of the following:

    • Reporting enabled. FSA Reporting is enabled for the volume. No scan status is currently recorded.

    • Scan pending. A file server scan is started and a scan of the volume is pending.

    • Scan started. A scan of the volume is started.

    • Obtaining archive point data. FSA Reporting is obtaining archive point data for the volume.

    • Obtaining archive data. FSA Reporting is obtaining archive data for the volume.

    • Scan in progress. FSA Reporting is performing a scan of the volume.

    • Uploading scanned data. FSA Reporting is uploading scanned data for the volume to the FSA Reporting database.

    • Scan completed. A scan of the volume has completed successfully.

    • Scan failed. A scan of this volume failed.

    • Scan stopped manually. An administrator stopped the scan.

    • Maintenance mode. The FSA Reporting database is in purging job maintenance mode. FSA Reporting cannot upload data to the database until the database exits from purging job maintenance mode.

    • Not enabled. FSA Reporting is not enabled for the volume.

    • Cannot obtain status. FSA Reporting cannot obtain the scan status of the volume.