Enterprise Vault™ Reporting

Last Published:
Product(s): Enterprise Vault (12.5)
  1. About this guide
    1.  
      Introducing this guide
    2. Where to get more information about Enterprise Vault
      1.  
        Enterprise Vault training modules
  2. Introducing Enterprise Vault Reporting
    1.  
      About Enterprise Vault Reporting
    2.  
      About Enterprise Vault Reporting's reports
    3.  
      How Enterprise Vault Reporting works
    4. How FSA Reporting works
      1.  
        About the FSA Reporting proxy servers for non-Windows file servers
      2.  
        FSA Reporting proxy server requirements
      3. About the FSA Reporting databases
        1.  
          About maintaining the FSA Reporting databases
        2.  
          About the FSA Reporting user account
  3. Overview of implementing Enterprise Vault Reporting
    1.  
      Implementing Enterprise Vault Reporting
  4. Installing Enterprise Vault Reporting
    1.  
      Where and when to install Enterprise Vault Reporting
    2.  
      Prerequisites for Enterprise Vault Reporting
    3.  
      Enterprise Vault reports that require monitoring or auditing to be enabled
    4.  
      Preparing for the installation of Enterprise Vault Reporting
    5.  
      Installing the Enterprise Vault Reporting component
  5. Configuring Enterprise Vault Reporting
    1.  
      About configuring Enterprise Vault Reporting
    2.  
      Configuring Enterprise Vault Reporting
    3.  
      Checking that the configuration of Enterprise Vault Reporting was successful
    4.  
      Enabling the synchronization of Enterprise Vault RBA role membership
    5.  
      Reconfiguring the data access settings for Enterprise Vault Reporting
  6. Configuring FSA Reporting
    1.  
      Configuring FSA Reporting
    2. Preparing for an FSA Reporting proxy server
      1.  
        Preparing a Celerra/VNX device to work with an FSA Reporting proxy server
    3.  
      Adding a file server as an archiving target with FSA Reporting data collection enabled
    4.  
      Enabling FSA Reporting data collection for an existing target file server
    5.  
      Enabling or disabling FSA Reporting data collection for a file server target volume
    6.  
      Setting the defaults for FSA Reporting data collection
    7.  
      Setting the storage location for FSA Reporting's temporary files
    8.  
      Verifying the placeholders on Dell EMC Celerra/VNX devices
    9.  
      Including NetApp filer snapshot folders in FSA Reporting scans
    10.  
      Checking that the configuration of FSA Reporting was successful
  7. Accessing the reports
    1.  
      About accessing Enterprise Vault Reporting's reports
    2. Administrator roles that provide access to Enterprise Vault Reporting's reports
      1.  
        Administrator roles that provide access to Enterprise Vault Reporting's operation reports
      2.  
        Administrator roles that provide access to FSA Reporting's reports
    3. Accessing Enterprise Vault Reporting's reports from SQL Server Reporting Services Report Manager
      1.  
        About exporting Enterprise Vault Reporting reports from SQL Server Reporting Services Report Manager
      2.  
        About scheduling Enterprise Vault Reporting reports in SQL Server Reporting Services Report Manager
    4.  
      Accessing Enterprise Vault Reporting's reports from the Administration Console
  8. Managing FSA Reporting
    1.  
      Managing FSA Reporting
    2.  
      Viewing the status of FSA Reporting
    3.  
      Running an unscheduled FSA Reporting scan on a file server
    4.  
      Stopping FSA Reporting scans
    5.  
      Disabling all FSA Reporting data collection
    6.  
      Changing the default FSA Reporting data collection schedule
    7.  
      Changing a file server's FSA Reporting database
    8. Maintaining the FSA Reporting databases
      1.  
        Trimming the FSA Reporting database history tables
      2.  
        Determining whether an FSA Reporting database is in purging job maintenance mode
      3.  
        Changing the schedule for an FSA Reporting database purging job
      4.  
        Running the FSA Reporting database purging job manually
    9.  
      Changing the FSA Reporting proxy server for a non-Windows file server
    10.  
      Modifying the FSA Reporting data collection parameters
    11.  
      Obtaining data for a specific file type in the FSA Reporting reports
    12.  
      Upgrading the FSA Agent
  9. Troubleshooting Enterprise Vault Reporting
    1.  
      About troubleshooting Enterprise Vault Reporting
  10. Appendix A. Report overviews
    1. The Enterprise Vault Reporting operation reports
      1.  
        Archive Quota Usage report
      2.  
        Archived Items Access report
      3. Archived Items Access Trends report
        1.  
          Sample output from the Archived Items Access Trends report
      4.  
        Content Provider Ingest History report
      5.  
        Content Providers Licensing and Usage Summary report
      6.  
        Domino Mailbox Archiving Status report
      7.  
        Domino Server Journal Mailbox Archiving Health report
      8.  
        Domino Server Journal Mailbox Archiving Trends report
      9.  
        Enterprise Vault Server 24-hour Health Status report
      10.  
        Enterprise Vault Server Seven Day Health Status report
      11.  
        Exchange Mailbox Archiving Status report
      12.  
        Exchange Server Journal Mailbox Archiving Health report
      13.  
        Exchange Server Journal Mailbox Archiving Trends report
      14.  
        IMAP usage report
      15.  
        Items Archival Rate report
      16.  
        Move Archive report
      17.  
        Single Instance Storage Reduction by File Type report
      18.  
        Single Instance Storage Reduction per Vault Store Group report
      19.  
        Single Instance Storage Reduction Summary report
      20.  
        SMTP Provisioning report
      21.  
        Vault Store Savesets report
      22.  
        Vault Store Usage by Archive report
      23.  
        Vault Store Usage by Billing Account report
      24.  
        Vault Store Usage Summary report
    2. The FSA Reporting data analysis reports
      1.  
        Archive Points Space Usage Summary report
      2.  
        Drive Space Usage on a Server report
      3.  
        Drive Space Usage Summary report
      4.  
        Duplicate Files on a Server report
      5.  
        Duplicate Files Summary report
      6.  
        File Group Space Usage on a Server report
      7.  
        File Group Space Usage Summary report
      8.  
        Inactive Files on a Server by File Group report
      9.  
        Inactive Files on a Server by User report
      10.  
        Inactive Files Summary report
      11.  
        Storage Summary report
      12.  
        Storage Trends report
      13.  
        File Space Usage on an Archive Point report
      14.  
        Largest Files Per Volume report
      15.  
        Largest Files of a Specified File Type Per Volume report
      16.  
        Top Duplicate Files Per Volume report

Modifying the FSA Reporting data collection parameters

You can change the values of some of the parameters that determine what data the Enterprise Vault File Collector service collects for FSA Reporting. You can determine the following:

  • Whether the File Collector service collects data for the Duplicate Files reports.

  • The selectable options for the inactivity period in the three "Inactive Files" reports.

  • The parameters that the Largest Files per Volume report uses.

Note:

Alteration of the supplied values may result in increased scan times and increased FSA Reporting database sizes.

To change any of these parameter values you must edit a parameter value in the SQL Server FSAReportingConfiguration table of the Enterprise Vault Directory database.

Note:

Take great care if you decide to edit the database table. Take a backup of the database before you make any changes.

Table: Editable parameters in the FSAReportingConfiguration table of the 'EnterpriseVaultDirectory' database lists the details for the parameters whose values you can change.

Table: Editable parameters in the FSAReportingConfiguration table of the 'EnterpriseVaultDirectory' database

Parameter

Description

Supplied value (units)

CheckDuplicates

A Boolean value that determines whether the File Collector service collects data for the duplicate files reports:

  • Duplicate Files on a Server

  • Duplicate Files Summary

  • Top Duplicate Files per Volume

The File Collector service does not collect data for these reports by default. The collection of this data causes a slight performance degradation in the File Collector service.

Set this parameter to True if you want to collect data for the duplicate files reports.

False

DAYSOLD

A list of the periods in days for which the File Collector service collects data for the three "Inactive Files" reports. The list defines the options for the Interval input parameter when you run the report.

The list can contain a maximum of 10 comma-separated values, in ascending order.

90,180,365,730 (days)

MBLarge

A size in megabytes that defines the minimum file size that Enterprise Vault includes in the Largest Files per Volume report.

To set no minimum size, enter a value of 0.

1024 (MB)

TopFiles

The number of files to list in the Largest Files per Volume report.

To change the value, enter a number in the range 0 to 100. If you set a value of 0, FSA Reporting does not collect any data for the report.

Note:

The report lists fewer files than the TopFiles value if there are fewer than that number of files in the volume with a size of MBLarge or larger.

10 (files)

To modify the FSA Reporting data collection parameters

  1. Start SQL Server Management Studio.
  2. Expand the container for the EnterpriseVaultDirectory database.
  3. Right-click the FSAReportingConfiguration table and select Edit top n rows.
  4. Change the values of the appropriate parameters, as required.
  5. Save any changes, and exit from SQL Server Management Studio.

  6. If you changed any of the parameter values, do as follows:

    • For Windows file servers, restart the Enterprise Vault File Collector service.

    • For non-Windows file servers whose FSA Reporting proxy server is a Windows file server archiving target or a Windows computer, restart the Enterprise Vault File Collector service on the proxy server.

    • For non-Windows file servers whose FSA Reporting proxy server is an Enterprise Vault server, restart the Enterprise Vault Admin service on the proxy server.