Enterprise Vault™ Introduction and Planning

A Domino mailbox policy supplies information for the archiving task to use when processing the target mail files, including the following:

• The archiving strategy. This can be any of the following:

  • All items over a certain age are archived.

  • Archiving actions, such as deleting the original item or creating shortcuts after archiving an item.

  • Whether shortcuts to archived items are created and what the shortcuts contain.

• Which items to archive according to the Domino form types that they use.

• Whether to archive unread items.

The mailbox policy also defines whether Enterprise Vault deletes old shortcuts. You can configure the behavior as follows:

• Deletion based on shortcut age.

• Deletion of orphaned shortcuts. These are those shortcuts that no longer have corresponding archived items. Typically the archived items have been deleted by users or storage expiry.

• Deletion of shortcuts when the retention period has elapsed. The corresponding archived items may be removed by storage expiry. You can delete the shortcuts without deleting the archived items.