Veritas Enterprise Vault™ Introduction and Planning

Last Published:
Product(s): Enterprise Vault (12.1)
  1. About this guide
    1.  
      Introducing this guide
    2. Where to get more information about Enterprise Vault
      1.  
        Enterprise Vault training modules
  2. Introduction
    1. Overview of Enterprise Vault
      1. How archiving works
        1.  
          Introduction to PST files and NSF files
        2.  
          Benefits of archiving
      2.  
        How to access items in archives
      3.  
        About classification
      4.  
        About records management
      5.  
        About Compliance Accelerator and Discovery Accelerator
      6. About Enterprise Vault add-ons
        1.  
          Introduction to EnCase® Ingest Connector
        2.  
          Introduction to Enterprise Vault Data Classification Services
    2. How Enterprise Vault works
      1.  
        About single instance storage
      2. About Enterprise Vault indexing
        1.  
          About index volumes
        2.  
          About managing indexes and index volumes
      3.  
        About Index Server groups
      4.  
        About Enterprise Vault Administration Console
      5.  
        About Enterprise Vault sites, Directory, and Directory database
      6. About Enterprise Vault tasks
        1.  
          Introduction to provisioning and archiving tasks
        2.  
          Introduction to retrieval processes
        3.  
          Introduction to provisioning tasks
        4.  
          Introduction to PST migration tasks
      7. About Enterprise Vault services
        1.  
          Introduction to the Directory Service
        2.  
          Introduction to the Storage Service
        3.  
          Introduction to the Indexing Service
        4.  
          Introduction to the Shopping Service
        5.  
          Introduction to the Task Controller Service
        6.  
          Introduction to the Admin Service
      8. About the Enterprise Vault Outlook Add-In
        1.  
          Introduction to the Outlook Add-In
        2.  
          Introduction to offline users
      9.  
        About IMAP access to Enterprise Vault archives
      10.  
        About the Enterprise Vault Client for Mac OS X
      11.  
        About Microsoft Exchange forms
      12.  
        About OWA Extensions
      13.  
        About the Office Mail App for OWA 2013 and later and Outlook 2013 and later
      14.  
        About Enterprise Vault Search Mobile edition
      15.  
        About Enterprise Vault extensions for Notes
      16.  
        About Enterprise Vault Web Access components
      17.  
        About Enterprise Vault monitoring and reporting
    3.  
      FIPS 140-2 compliance
  3. Enterprise Vault administration
    1.  
      About Enterprise Vault administration
    2.  
      Administration Console configuration of archiving
    3.  
      Administration accounts and roles
    4.  
      How to archive PST file contents
    5.  
      How to archive NSF file contents
    6.  
      How to export archived items
    7.  
      Welcome message and other notifications
    8. About reporting and monitoring in Enterprise Vault
      1.  
        Enterprise Vault Reporting
      2.  
        Report mode
      3.  
        Event and diagnostic logging
      4.  
        System status in the Administration Console
      5.  
        Enterprise Vault Operations Manager
      6.  
        Automatic monitoring of events and performance
      7.  
        Message queue monitoring
      8.  
        Enterprise Vault auditing
    9.  
      How to script management tasks
    10.  
      Checklist of day-to-day management tasks
  4. Exchange Server archiving
    1. About Exchange Server archiving and user mailboxes
      1.  
        Exchange Provisioning tasks
      2.  
        Exchange Mailbox Archiving tasks
      3.  
        Exchange archiving targets
      4.  
        Exchange mailbox policies
      5.  
        Exchange desktop policies
      6.  
        Exchange archiving filters
    2. Exchange Server and journal mailbox archiving
      1.  
        Exchange Server and journal filtering
      2.  
        Compliance Accelerator and Exchange journaling
    3.  
      Types of items to archive with Exchange Server archiving
  5. Exchange Public Folder archiving
    1.  
      Exchange Public Folder tasks, Targets, and Policies
    2.  
      How an Exchange Public Folder task archives
    3.  
      User access to Exchange Public Folder archives
  6. File System Archiving
    1.  
      About File System Archiving
    2.  
      About File archiving policies
    3.  
      About shortcut files with File System Archiving
    4.  
      About setting up File System Archiving
    5.  
      File System Archiving in a clustered environment
    6.  
      The process of File System Archiving
    7.  
      How File System Archiving handles older versions of archived files
    8.  
      How File System Archiving synchronizes permissions
    9.  
      File System Archiving reports
    10.  
      How to restore files with File System Archiving
    11.  
      About FSAUtility
    12.  
      How to back up and scan shortcut files with File System Archiving
    13.  
      Pass-through recall for placeholder shortcuts with File System Archiving
    14. File Blocking with File System Archiving
      1.  
        File Blocking configuration with File System Archiving
    15.  
      Retention Folders and File System Archiving
    16.  
      FSA Reporting
  7. Archiving Microsoft SharePoint servers
    1.  
      About archiving Microsoft SharePoint servers
    2. How to configure SharePoint archiving
      1.  
        SharePoint archiving tasks
      2.  
        SharePoint archiving targets
      3.  
        SharePoint archiving reports
      4.  
        SharePoint archiving policies
      5.  
        How to access archived SharePoint documents
      6.  
        About Enterprise Vault shortcuts in SharePoint
  8. Domino mailbox archiving
    1.  
      About Domino mailbox archiving and Enterprise Vault
    2.  
      Domino provisioning groups
    3.  
      Domino mailbox archiving tasks
    4.  
      Domino mailbox archiving policies
    5.  
      Domino mailbox archiving retention folders
    6.  
      Domino mailbox archiving desktop policies
  9. Domino Journal archiving
    1.  
      About Domino Journal archiving
    2.  
      Domino Journal archiving policies
    3.  
      Domino journal archiving database considerations
    4.  
      How to set up Domino Journal Archiving
    5.  
      Support for clustered Domino Journal databases
  10. SMTP Archiving
    1.  
      About Enterprise Vault SMTP Archiving
    2.  
      SMTP Archiving components
    3.  
      Security and authentication
    4.  
      Scalability and disaster recovery
  11. Enterprise Vault Accelerators
    1.  
      About the Enterprise Vault Accelerators
    2.  
      Differences between the Enterprise Vault Accelerators
    3. About Compliance Accelerator
      1.  
        Compliance Accelerator components
      2. The Compliance Accelerator client application
        1.  
          Department administration with Compliance Accelerator
        2.  
          Compliance Accelerator searches
        3.  
          Reviewing messages with Compliance Accelerator
        4.  
          Compliance Accelerator reporting
        5.  
          Exporting messages with Compliance Accelerator
      3.  
        Compliance Accelerator configuration data
    4. About Discovery Accelerator
      1.  
        The analytics facility in Discovery Accelerator
      2.  
        Discovery Accelerator components
      3. Discovery Accelerator client application
        1.  
          Case administration with Discovery Accelerator
        2.  
          Discovery Accelerator searches
        3.  
          Reviewing items with Discovery Accelerator
        4.  
          Producing and exporting items with Discovery Accelerator
      4.  
        Discovery Accelerator configuration data
  12. Building in resilience
    1. About Enterprise Vault and VCS
      1.  
        Supported VCS configurations and software
      2.  
        About Enterprise Vault and the VCS GenericService agent
      3.  
        Typical Enterprise Vault configuration in a VCS cluster
    2. About Enterprise Vault and Windows Server Failover Clustering
      1.  
        Supported Windows Server Failover Clustering configurations
      2.  
        Typical Enterprise Vault configuration in a Windows Server failover cluster
    3. About Enterprise Vault building blocks
      1.  
        Building blocks and high availability
  13. Planning component installation
    1.  
      About planning component installation
    2.  
      About valid computer names for Enterprise Vault servers
    3.  
      Prerequisites for Enterprise Vault components when planning installation
    4.  
      Factors to consider when planning deployment of Enterprise Vault components
    5.  
      Enterprise Vault Directory Service installation planning
    6. Where to set up the Enterprise Vault Services and Tasks
      1.  
        How to plan installing Exchange Mailbox Archiving Tasks
      2.  
        How to plan installing Exchange Journaling Tasks
      3.  
        How to plan installing Exchange Public Folder Tasks
      4.  
        How to plan installing Domino Journaling and Mailbox Archiving Tasks
      5.  
        How to plan installing the Move Archive task
      6.  
        How to plan installing the Storage Service
      7.  
        How to plan installing the Indexing Service
      8.  
        How to plan installing the Shopping Service
      9.  
        How to plan installing File System Archiving
      10.  
        How to plan installing SharePoint Archiving
      11.  
        How to plan installing SMTP Archiving
      12.  
        How to plan installing Accelerator Services
    7.  
      Enterprise Vault databases and planning their installation
    8.  
      Vault store groups and vault stores installation planning
    9.  
      Administration Console installation
    10. Installation planning for client components
      1.  
        Installation planning for Outlook Web App (OWA) and RPC over HTTP components
  14. Planning your archiving strategy
    1.  
      About archiving strategies
    2.  
      Where to define default settings for the Enterprise Vault Site
    3.  
      How to allow users flexibility
    4.  
      How to plan the types of items to archive
    5. How to define your archiving policy for user mailboxes
      1.  
        How to plan enabling mailboxes
      2.  
        How to plan controlling the appearance of the desktop
    6.  
      How to plan the archiving policy for journal mailboxes
    7. How to plan the archiving strategy for Exchange public folders
      1.  
        How to plan enabling public folders
    8.  
      How to plan an archiving strategy for FSA
    9.  
      How to plan a strategy for SharePoint archiving
    10. How to plan settings for retention categories
      1.  
        About retention plans
    11.  
      How to plan the automatic deletion of archived items
    12.  
      How to plan PST migration
    13.  
      How to plan NSF migration
    14.  
      How to plan shared archives
    15. How to plan vault stores and partitions
      1.  
        How to plan handling safety copies
      2.  
        How to choose a location for safety copies
    16.  
      How to plan single instance storage
    17. About Enterprise Vault reports
      1.  
        Enterprise Vault Reporting feature

About Enterprise Vault indexing

To provide fast and efficient searching of archived data, Enterprise Vault indexes items as they are archived. An index is created for each archive. As items are added to or deleted from the archive, associated index documents are added to or deleted from the index. When a user performs a search for an item in an archive, Enterprise Vault searches the index, not the actual archive.

In Enterprise Vault you can set the required level of indexing. If required, different levels can be set for different groups of users. Two levels of indexing are available: brief and full:

  • Brief indexing. This level enables users to search on attributes of an archived item such as author, subject, recipients, created date, file extension, retention category and so on. With brief indexing, the content of the item is not indexed.

  • Full indexing. This level enables users to search as for brief indexing, and also provides content searching.

The more information that is indexed, the more disk space is required for the index. Table: Estimated size of index data shows the estimated size of an index as a percentage of the size of the unarchived item for the different indexing levels.

Table: Estimated size of index data

Indexing level

Estimated size of index

Brief

4%

Full

12%

At Enterprise Vault 10.0 a new 64-bit search engine was introduced. A 64-bit index is created for the items that are indexed using Enterprise Vault 10.0 or later releases. The indexes that were created using earlier releases of Enterprise Vault were 32-bit indexes. When a search is performed on an archive that has both 32-bit and 64-bit indexes, Enterprise Vault automatically searches across both 32-bit and 64-bit indexes. An update tool is provided in the Enterprise Vault Administration Console to upgrade 32-bit indexes to 64-bit, if required. For details of this tool, see Managing indexes in the Administrator's Guide.

The Enterprise Vault Indexing service manages the various tasks that create, update, and search indexes. It interoperates closely with the Storage service to index items as they are stored, or later, and find items for the Storage service to retrieve. The Storage service converts items to HTML or text, if possible, and this converted content is then used to index the item. As Enterprise Vault does not index the content of items that cannot be converted to text or HTML, it is not possible to search on the content of such items. For example, the content of some binary file types cannot be converted, or searched. However, Enterprise Vault does index the attributes of items it cannot convert, so that items can still be found in the archive.

You do not have to install the Indexing Service on every Enterprise Vault server. For example, in larger deployments of Enterprise Vault the Indexing and Storage services can be located on more powerful computers to optimize search and retrieve performance. Associated Storage and Indexing services can reside on different computers. To ensure good performance, the connection between such computers must be fast.

Enterprise Vault servers that perform indexing can be grouped together in Index Server groups to provide scalability and load balancing.

See About Index Server groups.