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Arctera Data Insight

Last Published: 2025-01-30

Product(s): Veritas Alta Data Insight (1.0)

Data

This tab provides in-depth analysis of the configured data sources. The Data tab will enable you to view the file system hierarchy and analytics for configured data sources. You can assign a custodian, export the details or refresh the table from this page.

The Summary section on the right side will display all details of the configured data source. Refer to the following table for more information.

Device Type	Type of device like Generic, OneDrive or SharePoint.
Size On Disk	Size of saved files. This field will not be available for OneDrive and SharePoint data source.
Size	Size of files. This option is available only for SharePoint and OneDrive data sources. This excludes the recycle bin stage 1 and stage 2 data for Sharepoint.
Recycle Bin	Cumulative size of all files in Stage 1 and Stage 2 recycle bin of the SharePoint Site Collection. This option is available only for SharePoint data source at repository level.
Files	Total number of files.
Repositories	Total number of repositories.
Folders	Total number of folders.
Sensitive files	Total number of sensitive files, which will be updated after classification. A file is considered sensitive if it has one or more classification tags.
Custodian	Details of the custodian
Activity Summary	Period of activity. It is 7 days by default, but you can change the period by using the drop-down.
Tags	Names and number of tags associated with the data source/repositories/folder/file.

On folder and file level, there are more details in the Summary. Refer to the following table for more information.

Device Name	Name of the device
Size	Size of the file/folder.
Repository Name	Name of the parent repository
Sensitive	Yes / No
Inherited From	If the custodian is inherited from data source or folder level.
Created on	Time of creating file or folder
Accessed on	Last accessed time
Accessed By	Name of the user who accessed it
Modified on	Last modified time
Modified By	Name of the user who modified it
Classified on	Time of last classification
Created By	Name of the user who created it

On the same page, you can view, filter, and download audit events by clicking the Audit Activities tab. You can find detailed information about each event in the filter, allowing you to see which task was performed and by which user. Audit events will also play a crucial role in identifying and resolving any issues related to a specific data source. Audit events of last 30 days appear by default. The date range can be changed using the filter. The start and end dates for fetching audit events can not be more than 365 days. Detailed report of audit events can be downloaded by clicking the Download icon.

If you apply filter in Audit Activities, you can have multiple options to sort data. Use Operations drop-down to select audit action like create, write or write. You can check the Sensitive Files Only check-box to fetch audit reports of sensitive only. You can also specify start and end date.

Click Apply and list of audit activities, as per your selected values will appear in the section.

Note:

The Audit Activities feature is available for SharePoint and OneDrive data sources only

On the Workspace > Data tab:

Select a data source and click Actions drop-down to assign a custodian, classify (at repository level), delete files (at file level), export the details or refresh the table.
To assign a custodian, select a path and click Assign Custodian. A Create Workflow pop-up will appear. Enter a unique name, description, select a user to be assigned as a custodian from the drop-down and click Save. When you assign a custodian, a workflow and task is created. You can check the status for the same in the Workflows tab. For more information, See Workflows.
Note:
Assigning custodian is a recommended action. When you create any workflow, it will be sent to the assigned custodian for approval. If you assign a custodian at the Data Source level, it will be inherited by all files and folders listed under that data source. If you do not want specific folder to inherit custodian, you can assign a different custodian by following the same procedure. Assigning custodian at file level is not supported.
After clicking Actions drop-down, select Delete Files to delete files from the data source. Enter a unique name and description. If you want to use already assigned custodian, check the Use assigned custodian box. If you check the box, existing custodian will be used in this workflow. Click Save to create a workflow. Once the workflow is created, a task will be created for the custodian and only after custodian approves that task, file will be deleted from the data source.
Note:
To delete files, you must setup delete configuration and enable it for this action to work.
Use the Search bar to search the list by name.
Use the toggle selection icon to display or hide columns.
The Summary section will be available for data sources, repositories, folders and files.
Click the plus sign to drill down to repository /folder/file level and see more details.
At Data Source/Share /file/ folder level, you can click Actions to export the table data or refresh the table. If you click Export on any level, all files and folders at that level will be exported in the CSV format. For SharePoint data sources, exported file at repository level will have an additional recycle bin size column.
At repository /folder/file level, you can click Actions to classify the selected paths or to export and refresh the data. If you select files or folders and click Classify, a Classification Configuration pop up will appear. Classify only new or modified files option will be selected by default. This option will enable you to classify only modified files but if you want to classify all files, uncheck the box. Click Classify to proceed.