Veritas Data Insight Classification Guide

Last Published:
Product(s): Data Insight (6.1.6)

Pushing classification tags while archiving files into Enterprise Vault

You can add classification tags to a file that you want to archive using Enterprise Vault. When the file is archived and indexed in Enterprise Vault, the classification tag is included in the index of the file. When you search the archive, the search is carried out on the tags that are attached to the file rather than the entire Enterprise Vault database. You can also use the classification tags to reassign retention categories that determine how long archived items are stored in Enterprise Vault. You can add any number of classification tags.

A user with the Server Administrator or a Report Administrator role can add classification tags to files being archived.

To push classification tags

  1. Click the Reports tab and select the report type that allows data remediation using Enterprise Vault, for example Inactive Data by File Group or DQL report.
  2. Click Create Report.
  3. On the Create Report wizard, enter the report input parameters and navigate to the Remediation tab.
  4. Select the Take action on data generated by report check box.
  5. Select the Archiving (Enterprise Vault) radio button.
  6. Select the Add Custom Index Property check box.
  7. Select a value from the Property type drop-down box. The different property types include Text, Integer, Date, and Classification property.

    Note:

    Classification property is only available for DQL reports.

  8. Depending on what you select, three text boxes corresponding to Set, Name and Value appear. Enter the tag in the following format:

Field

Description

Set

Name of the property-set to which the property is added.

Note:

This name can be an already existing property set name or a new one. If it does not already exist, a new property set is created when you make an entry here.

Name

Name of the property. A property set can have a number of unique names.

Value

Value of Set.Name. The value can be Text, Integer, or Date type depending on the property type selected.

Note:

This field is not available when the Property type is set to Classification property because Data Insight applies the classification tags fetched from Veritas Information Classifier as the value of the property type.

Figure: An example of Set, Name, and Value

An example of Set, Name, and Value

Note:

If classification tags are selected, all classification tags applicable to the file being archived are added to the archive request. The tags are in a semi-colon separated list.

You can review the classification tags applied to the files archived in Enterprise Vault from:

  • On the Data Insight Management Console, navigate to Setting > Action Status page.

  • On the Enterprise Vault Console.

You can track and manage the progress of the operations that are initiated from the Data Insight Management Console. You can perform the following tasks from the Action Status page.

  • View the progress of an operation

  • Cancel an ongoing operation

  • Re-run a completed or canceled operation

  • Delete a completed or canceled operation

Note:

The Cancel and Re-run options are not supported for Delete Files action.

You can view the progress of the following types of operations.

  • Archive operations using Enterprise Vault

  • Permission remediation operations

  • Remediation operation using custom actions

  • Deletion of stale, inactive, or orphan files and folders

The Action Status page displays the following information:

  • The unique identification number of the operation

  • The system-generated name for the triggered operation indicating its origin

  • The type of the operation. For Enterprise Vault operations, the type is specified as EV. For permission remediation operations, the type is PR. For custom action operations, the type is CUSTOM. For delete action operations, the type is DELETE FILES

  • The time when the user triggered the operation from the Management Console

  • The user who triggered the operation

  • The time when the destination server starts processing the triggered request. The destination server is an external server which is responsible for the actual execution of an operation that is triggered from the Data Insight Management Console.

    For example, in the case of an archive operation, the destination server is the Enterprise Vault server.

  • The time when the destination server completes processing the request

  • The time it takes to complete the operation

  • The status of the operation

  • In case of archive operation using Enterprise Vault, the custom index property, including the classification tags applied to the files that are being archived

Note:

Only some columns are displayed in the default view. You can view the other columns by selecting them from the column header drop-down.

The Details for Action panel shows you the step-by-step break-down of the selected operation.

To view the status of an operation

  1. In the Management Console navigate to Settings > Action Status. The Action Status page displays the details of recently triggered operations

  2. Use the check box filter to display the operations based on their Type or Status. Additionally, you can use the search facility to display the operations based on their attributes such as Origin, Type, or Status

  3. Click the Origin of the selected operation to view granular details of an operation. Alternatively, click the Select Action drop-down, and select View.

  4. The details of the selected operation are displayed in the Details for Actionpanel.

  5. Use the check box filter to display the operations based on the attributes such as: Status or Filer. Additionally, you can use the search facility to display the details based on attributes such as Path or Status.

You can cancel an operation that is in progress. Cancelling an operation, pauses all the activities of the operation. You can re-run a canceled operation later.

To cancel an ongoing operation

  1. In the Management Console, navigate to Settings > Action Status. The Action Status page displays the details of recently triggered operations

  2. Use the check box filter to display the operations based on their Type or Status. Additionally, you can use the dynamic filter to display the operations based on their attributes such as Origin , Type, or Status

  3. Click Select Action for the operation you want to cancel.

  4. Click Cancel.

You can re-run a canceled or a completed operation.

To re-run a canceled or a completed operation

  1. In the Management Console navigate to Setting > Action Status. The Action Status page displays the details of recently triggered operations.

  2. Use the check box filter to display the operations based on their Type or Status

  3. Click Select Action for the operation you want to re-run.

  4. Select Run Again.

  5. Select any of the following:

    • All - To run all the sub-steps for the operation

    • Unsuccessful - To run all the failed sub-steps for the operation

    Note:

    For a permission remediation or custom action-related operation that is canceled, the option to run the unsuccessful steps again is not available.

You can delete an operation that is canceled or completed.

To delete a canceled or a completed operation

  1. In the Management Console navigate to Setting > Action Status. The Action Status page displays the details of recently triggered operations.

  2. Use the check box filter to display the operations based on their Type or Status.

  3. Click Select Action for the operation you want to delete.

  4. Select Delete.