Enterprise Vault™ Reporting

Last Published:
Product(s): Enterprise Vault (15.0)
  1. About this guide
    1.  
      Introducing this guide
    2. Where to get more information about Enterprise Vault
      1.  
        Enterprise Vault training modules
  2. Introducing Enterprise Vault Reporting
    1.  
      About Enterprise Vault Reporting
    2.  
      About Enterprise Vault Reporting's reports
    3.  
      How Enterprise Vault Reporting works
    4. How FSA Reporting works
      1.  
        About the FSA Reporting proxy servers for non-Windows file servers
      2.  
        FSA Reporting proxy server requirements
      3. About the FSA Reporting databases
        1.  
          About maintaining the FSA Reporting databases
        2.  
          About the FSA Reporting user account
  3. Overview of implementing Enterprise Vault Reporting
    1.  
      Implementing Enterprise Vault Reporting
  4. Installing Enterprise Vault Reporting
    1.  
      Where and when to install Enterprise Vault Reporting
    2.  
      Prerequisites for Enterprise Vault Reporting
    3.  
      Enterprise Vault reports that require monitoring or auditing to be enabled
    4.  
      Preparing for the installation of Enterprise Vault Reporting
    5.  
      Installing the Enterprise Vault Reporting component
  5. Configuring Enterprise Vault Reporting
    1.  
      About configuring Enterprise Vault Reporting
    2.  
      Configuring Enterprise Vault Reporting
    3.  
      Checking that the configuration of Enterprise Vault Reporting was successful
    4.  
      Enabling the synchronization of Enterprise Vault RBA role membership
    5.  
      Reconfiguring the data access settings for Enterprise Vault Reporting
  6. Configuring FSA Reporting
    1.  
      Configuring FSA Reporting
    2. Preparing for an FSA Reporting proxy server
      1.  
        Preparing a Celerra/VNX device to work with an FSA Reporting proxy server
    3.  
      Adding a file server as an archiving target with FSA Reporting data collection enabled
    4.  
      Enabling FSA Reporting data collection for an existing target file server
    5.  
      Enabling or disabling FSA Reporting data collection for a file server target volume
    6.  
      Setting the defaults for FSA Reporting data collection
    7.  
      Setting the storage location for FSA Reporting's temporary files
    8.  
      Verifying the placeholders on Dell EMC Celerra/VNX devices
    9.  
      Including NetApp filer snapshot folders in FSA Reporting scans
    10.  
      Checking that the configuration of FSA Reporting was successful
  7. Accessing the reports
    1.  
      About accessing Enterprise Vault Reporting's reports
    2. Administrator roles that provide access to Enterprise Vault Reporting's reports
      1.  
        Administrator roles that provide access to Enterprise Vault Reporting's operation reports
      2.  
        Administrator roles that provide access to FSA Reporting's reports
    3. Accessing Enterprise Vault Reporting's reports from SQL Server Reporting Services Report Manager
      1.  
        About exporting Enterprise Vault Reporting reports from SQL Server Reporting Services Report Manager
      2.  
        About scheduling Enterprise Vault Reporting reports in SQL Server Reporting Services Report Manager
    4.  
      Accessing Enterprise Vault Reporting's reports from the Administration Console
  8. Managing FSA Reporting
    1.  
      Managing FSA Reporting
    2.  
      Viewing the status of FSA Reporting
    3.  
      Running an unscheduled FSA Reporting scan on a file server
    4.  
      Stopping FSA Reporting scans
    5.  
      Disabling all FSA Reporting data collection
    6.  
      Changing the default FSA Reporting data collection schedule
    7.  
      Changing a file server's FSA Reporting database
    8. Maintaining the FSA Reporting databases
      1.  
        Trimming the FSA Reporting database history tables
      2.  
        Determining whether an FSA Reporting database is in purging job maintenance mode
      3.  
        Changing the schedule for an FSA Reporting database purging job
      4.  
        Running the FSA Reporting database purging job manually
    9.  
      Changing the FSA Reporting proxy server for a non-Windows file server
    10.  
      Modifying the FSA Reporting data collection parameters
    11.  
      Obtaining data for a specific file type in the FSA Reporting reports
    12.  
      Upgrading the FSA Agent
  9. Troubleshooting Enterprise Vault Reporting
    1.  
      About troubleshooting Enterprise Vault Reporting
  10. Appendix A. Report overviews
    1. The Enterprise Vault Reporting operation reports
      1.  
        Archive Quota Usage report
      2.  
        Archived Items Access report
      3. Archived Items Access Trends report
        1.  
          Sample output from the Archived Items Access Trends report
      4.  
        Content Provider Ingest History report
      5.  
        Content Providers Licensing and Usage Summary report
      6.  
        Domino Mailbox Archiving Status report
      7.  
        Domino Server Journal Mailbox Archiving Health report
      8.  
        Domino Server Journal Mailbox Archiving Trends report
      9.  
        Enterprise Vault Server 24-hour Health Status report
      10.  
        Enterprise Vault Server Seven Day Health Status report
      11.  
        Exchange Mailbox Archiving Status report
      12.  
        Exchange Server Journal Mailbox Archiving Health report
      13.  
        Exchange Server Journal Mailbox Archiving Trends report
      14.  
        IMAP usage report
      15.  
        Items Archival Rate report
      16.  
        Move Archive report
      17.  
        Single Instance Storage Reduction by File Type report
      18.  
        Single Instance Storage Reduction per Vault Store Group report
      19.  
        Single Instance Storage Reduction Summary report
      20.  
        SMTP Provisioning report
      21.  
        Vault Store Savesets report
      22.  
        Vault Store Usage by Archive report
      23.  
        Vault Store Usage by Billing Account report
      24.  
        Vault Store Usage Summary report
    2. The FSA Reporting data analysis reports
      1.  
        Archive Points Space Usage Summary report
      2.  
        Drive Space Usage on a Server report
      3.  
        Drive Space Usage Summary report
      4.  
        Duplicate Files on a Server report
      5.  
        Duplicate Files Summary report
      6.  
        File Group Space Usage on a Server report
      7.  
        File Group Space Usage Summary report
      8.  
        Inactive Files on a Server by File Group report
      9.  
        Inactive Files on a Server by User report
      10.  
        Inactive Files Summary report
      11.  
        Storage Summary report
      12.  
        Storage Trends report
      13.  
        File Space Usage on an Archive Point report
      14.  
        Largest Files Per Volume report
      15.  
        Largest Files of a Specified File Type Per Volume report
      16.  
        Top Duplicate Files Per Volume report

Single Instance Storage Reduction by File Type report

This Enterprise Vault Reporting report shows the storage reduction that has resulted from Enterprise Vault single instance storage for each file type within a vault store group.

For more information on Enterprise Vault single instance storage, see "How single instance storage works" in Installing and Configuring.

Table: Report input parameters shows the parameters that you specify for this report.

Table: Report input parameters

Parameter

Lets you do this

Site Name

Select the Enterprise Vault site.

Vault Store Group Name

Select a vault store group.

The generated report contains two sections, "Storage reduction by file type", and "Most shared file types by number of references".

The report's "Storage reduction by file type" section contains a chart and a table:

  • The chart shows the 10 file types for which there is the greatest amount of storage reduction due to Enterprise Vault single instance storage. Note that the horizontal axis is logarithmic.

  • The table shows the storage reduction due to Enterprise Vault single instance storage for up to 25 file types. The table groups any remaining file types as "Others".

Table: Report output: storage reduction by file type table shows the information that the report provides for each listed file type.

Table: Report output: storage reduction by file type table

Item

Description

File Type

The file type for which information is shown.

Number of Shareable Parts

The number of shareable parts (SIS parts) for this file type in the vault stores.

Number of References to Shareable Parts

The number of references that exist to the SIS parts for this file type.

Before it stores a SIS part, Enterprise Vault checks whether an identical SIS part is already stored within the target vault store's sharing boundary. If an identical SIS part is already stored, Enterprise Vault references the stored SIS part and does not store it again.

The ratio of the number of references and the number of parts gives some indication of the amount of storage duplication saved.

Total Original Size (GB)

The sum of the sizes of the items to which Enterprise Vault applied single instance storage, before Enterprise Vault archived them.

Total On-Disk Size (GB)

The sum of the sizes of the items that Enterprise Vault archived but to which it did not apply single instance storage.

Storage Reduction (GB)

The total original size minus the total compressed size, in gigabytes. The value indicates the storage reduction that Enterprise Vault single instance storage has produced for this file type.

The report's "Most shared file types by number of references" section contains a table that ranks the file types by the greatest number of references to SIS parts.

Table: Report output: Most shared file types table shows the information that the report provides for each listed file type.

Table: Report output: Most shared file types table

Item

Description

File Type

The file type for which information is shown.

Number of References to Shareable Parts

The number of references that exist to the SIS parts for this file type.

Before it stores a SIS part, Enterprise Vault checks whether an identical SIS part is already stored within the target vault store's sharing boundary. If an identical SIS part is already stored, Enterprise Vault references the stored SIS part and does not store it again.

Total Original Size (GB)

The sum of the sizes of the items to which Enterprise Vault applied single instance storage, before Enterprise Vault archived them.

Total On-Disk Size (GB)

The sum of the sizes of the items that Enterprise Vault archived but to which it did not apply single instance storage.

For more information on how to interpret this report, see the following technical note on the Veritas Enterprise Support site:

https://www.veritas.com/docs/100000980