Enterprise Vault™ Setting up SMTP Archiving

Last Published:
Product(s): Enterprise Vault (12.5)
  1. About this guide
    1.  
      Introducing this guide
    2. Where to get more information about Enterprise Vault
      1.  
        Enterprise Vault training modules
  2. Introducing Enterprise Vault SMTP Archiving
    1. About Enterprise Vault SMTP Archiving
      1.  
        SMTP Archiving configurations
      2.  
        SMTP Archiving components
    2.  
      About SMTP Journaling
    3.  
      About SMTP Group Journaling
    4.  
      About SMTP Mailbox Journaling
    5.  
      About SMTP Archiving licensing
    6.  
      Journaling messages to Enterprise Vault from Exchange Server or Office 365
  3. Installing SMTP Archiving
    1.  
      About installing Enterprise Vault SMTP Archiving components
    2.  
      Reporting
    3.  
      Monitoring
  4. Configuring SMTP Archiving
    1.  
      Steps to configure SMTP Archiving
    2.  
      Planning your configuration
    3. Configuring the Enterprise Vault SMTP Servers in the site
      1.  
        Entering the name or IP address of connecting hosts
      2.  
        Obtaining an SSL/TLS certificate
      3.  
        Configuring message tracking for SMTP messages
    4. Adding an SMTP Archiving task and holding folder
      1.  
        About the SMTP holding folder
      2.  
        Keeping safety copies of archived messages
      3.  
        Task summary reports
    5. Adding an SMTP Archiving task and holding folder
      1.  
        About the SMTP holding folder
      2.  
        Keeping safety copies of archived messages
      3.  
        Task summary reports
    6. Configuring retention categories and retention plans
      1.  
        Managing cascading retention settings on multiple archives
      2.  
        About changing retention on SMTP Group Journaling provisioning groups
    7. Creating SMTP policies
      1. About X-Headers
        1.  
          About X-Kvs X-Headers
        2.  
          Searching archives for messages with specific X-Headers
    8. Configuring archives for SMTP messages
      1.  
        Assigning multiple archives to spread the archiving load across servers
    9.  
      Adding SMTP routing addresses
    10.  
      Checking settings for SMTP Journaling
    11.  
      Additional configuration for Compliance Accelerator
  5. Provisioning users for SMTP Group or SMTP Mailbox Journaling
    1.  
      About SMTP provisioning groups
    2.  
      Adding an SMTP Group Journaling provisioning group
    3.  
      Adding an SMTP Mailbox Journaling provisioning group
    4.  
      Changing the order of the SMTP provisioning groups
    5.  
      Deleting an SMTP provisioning group
    6.  
      Adding or deleting an SMTP Provisioning task
    7.  
      SMTP Provisioning task summary reports
    8.  
      Configuring the SMTP site setting, Selective Journal Archiving
    9.  
      Adding SMTP target addresses manually
  6. Using the SMTP dashboard
    1.  
      About the SMTP dashboard
    2.  
      Using the Summary page
    3.  
      Using the Search page
    4.  
      Using the SMTP Archiving page
  7. PowerShell cmdlets
    1.  
      About the PowerShell cmdlets for SMTP Archiving
  8. Appendix A. Configuring target address rewriting
    1.  
      About target address rewriting
    2.  
      Steps to configure target address rewriting
    3.  
      Adding SMTP target addresses
    4.  
      Adding target address aliases

Creating SMTP policies

In the Enterprise Vault Administration Console, SMTP Archiving policies are located in the SMTP container under Policies.

Table: SMTP policy properties lists the settings available in the policy properties.

Table: SMTP policy properties

Property

Description

Name and Description

The policy name and a description of its application.

X-Headers

If you want Enterprise Vault to index specific X-Headers in SMTP messages, then you need to add the X-Headers to the policy.

You can also use special Enterprise Vault X-Headers to customize how a message is archived. These headers begin with "X-Kvs". Enterprise Vault recognizes and processes "X-Kvs" headers, so you do not need to add these to the X-Header list.

See About X-Headers.

Advanced

The following advanced settings control how the archiving task handles journal report messages:

  • Clear text copies of RMS Protected items. If journal report decryption is configured on Exchange Server 2013 or Exchange Server 2010, then two messages are attached to the journal report: the original RMS-protected message and a clear text version. This policy setting controls whether Enterprise Vault uses the clear text message or the RMS-protected message as the primary message during archiving.

  • Decrypt RMS Protected Items. This setting control whether Enterprise Vault should decrypt RMS-protected messages for indexing and preview. To use this setting, you must store the RMS-protected message as the primary message during archiving.

  • Journal report processing. This setting controls whether Enterprise Vault processes journal reports and stores them with the message, or discards them. If users have access to archives that contain journaled SMTP messages, then you may want to discard the journal reports to prevent users accessing details, such as BCC recipients on messages.

These advanced settings are described in detail in the "Journal Reports settings" section of the Administrator's Guide.

Targets

The SMTP target addresses to which this policy applies. This property is populated when you create SMTP targets and assign a policy.

To create a new SMTP policy

  1. In the left pane of the Administration Console, expand the vault site hierarchy until Policies is visible.
  2. Expand Policies and click SMTP. The existing SMTP policies are listed in the right-hand pane.
  3. Right-click SMTP and then, on the shortcut menu, click New > Policy. The New SMTP Policy page opens.
  4. Type in a name and description for the new policy, then click OK.
  5. To view or change the policy properties, double-click the new policy in the right-hand pane.